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For clinics & therapists

Practice administration
for your clinic.

Calendar, session notes, invoices and payments.
A digital employee that does the work — not another system.

Talk to us
How it works

One message —
between clients, or on the way home.

The break between clients is your time — to breathe, and to prepare for the next one. One message, spoken or typed — and by the time you get home, it’s all done.

What happened on the way home:

J.K.’s session summary is savedTranscribed from the recording, in the private folder — in your words only19:52
Invoice ready in the invoicing softwareWaiting for approval — no document goes out without your OK19:53
Tomorrow is sortedSix sessions, the first at 9:00 — the full picture in one message19:54
Pandas work, they don’t chatter

What is a digital employee?

  • Runs whole processes, end to end — not just answers
  • Autonomous: initiates, reminds, flags and moves tasks forward on its own
  • Connected to your tools: calendar, Drive, invoicing software
  • Knows the clinic and remembers: habits, rules, preferences
  • Follows working rules — binding actions only with your approval
  • Learns and improves over time

And a regular chatbot? It sits in a window on your website, follows a fixed script, and forgets you between conversations.

Today you pay for systems like a “smart calendar” or a practice-management app. They organise the work — but they don’t do it. You still do the admin:

  • Every new appointment — entered into the calendar by hand
  • Every summary — written, uploaded to a folder, saved
  • Every invoice — open the app and issue it
  • Every month-end — check who has paid and who hasn’t

A digital employee doesn’t just organise the work — it does it, and the time that frees up comes back to you.

And it’s all very simple: a voice note or a text, in plain language — and it gets done.

The offer

Don’t install — hire

This isn’t an app or a practice-management system. It’s an employee — with areas of responsibility and working rules.

RolePractice administration
Availability24/7
ChannelWhatsApp or Telegram
01

Calendar management

  • The day and the week — in one message
  • Finding free slots
  • Booking, moving and cancelling sessions — with your approval
  • A clinic calendar separate from your personal one
02

Session notes

  • Transcribing voice recordings — in your words
  • Filing by client code and date
  • Pulling up any old summary in a second
  • Stored in a private folder that only you can access
03

Invoices · any invoicing software

  • Issuing invoices and receipts
  • Billing based on the sessions in the calendar
  • Logging an expense from a photo of the receipt
  • Income, expense and tax reports
04

Payments

  • Tracking open invoices
  • Who owes what — in one question
  • Drafting and sending payment reminders — only with your approval
  • She has no direct contact with clients. Ever.
05

And whatever else you need

Email, spreadsheets, CRM, online booking on your website — add capabilities over time, without replacing a system.

Pandas don’t forget

Calendar management.

Ask in plain language — she already knows what each day of your week looks like, how long a session runs, and when you like to take a break.

  • Ask anything"What do I have tomorrow?", "When am I free?" — a full answer, without opening the calendar
  • A separate clinic calendarProfessional sessions don’t mix with your personal life
  • Nothing booked without approvalEvery change that involves a client goes through you, always
  • Clients by codeNo full names in the calendar or the records
Pandas keep every word

Session notes.

Record a message after the session — and the summary is transcribed, filed and linked to the appointment in the calendar. In your words only.

  • You record, it transcribesThe summary is saved in your words — no interpretation, no additions
  • Filed and linkedBy client code and date, attached to the appointment in the calendar
  • Found in a second"What did I note about A.L.?" — no digging through folders
  • Completely privateA folder in your own account only — no one else has access
Pandas collect gently

Payments, invoices and expenses.

Chasing a client who hasn’t paid is the most uncomfortable job in a clinic, because it clashes with the therapeutic relationship. With Pinki it’s quiet follow-up: she knows who’s outstanding, drafts a respectful reminder — and sends it only with your approval.

  • Who owes what, in a secondWho has paid, who is outstanding, and for how long
  • A respectful, ready-made reminderThe draft is ready; you decide whether and when to send it
  • Real reportsIncome, expenses and tax — straight from the invoicing software
  • No automatic messagesEvery message to a client goes out only with your approval
A daily status board

Everything in one place.

The calendar, the clients and the money — connected in one business report. The full picture of the clinic arrives every morning, ready. No apps to open, nothing to think of asking.

  • Today and this weekEvery session by code, with a live "up next"
  • The moneyIncome, expenses, profit, tax and payments — month to date
  • ClientsSessions this month, the next one, and the latest summary in a tap
  • Updates itself every morningBy 07:00 the board is ready; mid-day, message the employee and it sends a fresh link
  • Opens only with your Google accountOne tap, no passwords — secured in the cloud
  • Clients by code onlyNo names and no clinical content — on the board too
Behind the scenes

How it works.

One channel, one employee — and the tools the clinic already knows.
No magic, no black box — simple and fully transparent.

YouA voice note or a text — WhatsApp or Telegram
The clinic’s digital employeeUnderstands plain language · follows your working rules
Google CalendarThe clinic calendar — sessions, free slots, reminders
Google DriveSession notes — linked directly to the appointment
Invoicing softwareInvoices, receipts, expenses and payments
Secure cloudA separate environment for every clinicEvery binding action — with your approval
Pandas keep secrets

Discretion isn’t a feature.
It’s a condition of the job.

A clinic holds the most sensitive information there is. That’s why these rules are built in from day one — not settings you might forget to switch on.

  • Clients by code, not by nameIn the calendar, the notes and internal invoices — initials only
  • Your notes stay with youIn a private folder in your own account — shared with no one
  • No automatic messages to clientsEvery message goes out only with your explicit approval
  • Every binding action — with approvalBooking, cancelling, invoicing — nothing happens without a word from you
  • Records, doesn’t treatNo clinical advice, no interpretation — your words, full stop
  • A separate environment for every clinicYour own server in the cloud, isolated from every other client
Pandas don't bite

Talk to us.

Tell us about the clinic and we’ll explain how to start — a quarter of an hour on the phone, and you’re on your way to a digital employee.

Book an intro call